Privacy Policy – Daang Vikas Sansthan Field Survey App

Effective Date: 26 March 2026
Last Updated: 26 March 2026

Daang Vikas Sansthan (DVS) (“we”, “our”, or “us”) is committed to protecting the privacy and security of users of the Daang Vikas Sansthan Field Survey App (“App”). This Privacy Policy explains how we collect, use, store, and protect information when authorized users access and use the App for field data collection, community surveys, beneficiary tracking, health camp records, and related program activities.

Daang Vikas Sansthan (DVS) is a society registered under the Rajasthan Society Act, 1958. DVS has been working in Karauli, Dholpur, Dausa, Alwar, and Bharatpur districts of Eastern Rajasthan since 2003, focusing on community development, social welfare, field outreach, and beneficiary support.

By using the App, you agree to the collection and use of information in accordance with this Privacy Policy.

1. About the App

The Daang Vikas Sansthan Field Survey App is an organizational mobile application developed for authorized users and field teams of Daang Vikas Sansthan (DVS) to support digital data collection, community surveys, health outreach, training records, social welfare tracking, and program monitoring activities.

The App is intended for official use only by authorized staff, coordinators, field workers, and approved personnel.

2. Information We Collect

Depending on how the App is used and the modules accessed, the App may collect and process the following categories of information:

a) User Account Information

If login or account access is enabled, we may collect:

• Name of the authorized user
• Email address
• Mobile number
• User ID or username
• Role or designation
• Login credentials (stored securely where applicable)

b) Field Survey & Program Data

The App may collect data entered by authorized users during field activities, including:

• Family and household details
• Beneficiary names and identification details
• Participant information
• Community survey data
• Training and meeting records
• Health camp records
• Welfare and entitlement tracking details
• Scheme status details
• Occupational or worker-related survey information
• Notes, responses, and activity-specific form data

c) Location Information

The App may collect or process location-related information such as:

• District
• Block
• Village
• Other manually entered location details relevant to field activities

If device-based location services are used, the App may also collect approximate or precise location data, subject to user permission and device settings.

d) Health-Related Information

For modules such as health camps or medical outreach activities (including but not limited to OHS Camp, Silicosis Camp, and TB Detection Camp), the App may collect limited health-related information entered by authorized field personnel for program implementation and beneficiary support.

e) Device & Technical Information

For app functionality, performance, and security, we may collect limited technical data such as:

• Device type
• Operating system version
• App version
• Device identifiers (where required)
• Crash logs or error reports
• Internet/network status (for synchronization or submission)

f) Media or Attachments (If Enabled)

If the App includes features such as photo capture, image upload, or document attachment, the App may collect:

• Photos
• Supporting documents
• Attachments uploaded by authorized users

Such access is only used where relevant to the App’s official functionality.

3. How We Use the Information

We use the information collected through the App strictly for official and authorized purposes, including:

• Conducting field surveys and community assessments
• Recording beneficiary and participant details
• Managing health camps and outreach activities
• Monitoring social welfare and entitlement programs
• Tracking family scheme status and beneficiary support
• Managing training, networking, and exposure visit records
• Supporting program implementation and internal reporting
• Improving data accuracy and reducing manual paperwork
• Reviewing and monitoring field activities
• Maintaining organizational records and project documentation
• Ensuring app performance, security, and troubleshooting

We do not use the collected information for unrelated commercial advertising purposes.

4. Legal Basis / Authorized Use

The App is used by Daang Vikas Sansthan (DVS) and its authorized field teams for official organizational purposes, including community development, welfare support, health outreach, and field monitoring.

All information collected through the App is intended to support:

• Project implementation
• Program monitoring
• Internal reporting
• Beneficiary service delivery
• Administrative review
• Compliance, where applicable

5. Data Sharing and Disclosure

We do not sell personal information or user-entered field data to third parties.

Information collected through the App may be shared only under the following circumstances:

• With authorized administrators, supervisors, and program managers of Daang Vikas Sansthan
• With internal project teams responsible for monitoring, reporting, and implementation
• With approved technical service providers who support the App or data infrastructure (subject to confidentiality and security controls)
• Where required by law, regulation, or lawful government request
• Where necessary for audits, compliance, donor reporting, or project documentation (subject to applicable safeguards)

Any sharing is limited to authorized and legitimate purposes only.

6. Data Storage and Retention

Data submitted through the App may be stored on secure servers, cloud infrastructure, or authorized data systems used by Daang Vikas Sansthan or its approved service providers.

We retain information only for as long as necessary to:

• Fulfill the purposes described in this Privacy Policy
• Maintain project and program records
• Support follow-up activities and reporting
• Comply with legal, contractual, or administrative obligations

Retention periods may vary depending on the nature of the project, data type, and applicable requirements.

7. Data Security

We take reasonable technical and organizational measures to protect information collected through the App from unauthorized access, misuse, loss, alteration, or disclosure.

These measures may include:

• Restricted access to authorized users only
• Password-protected login systems
• Role-based permissions
• Secure data transmission (where implemented)
• Controlled server access
• Monitoring and maintenance of application security

However, no system can be guaranteed to be 100% secure, and users should also take care to protect their login credentials and devices.

8. User Responsibilities

Authorized users of the App are responsible for:

• Using the App only for official and authorized purposes
• Entering accurate and lawful data
• Protecting their login credentials
• Not sharing access with unauthorized persons
• Ensuring that devices used for field data collection are reasonably secure
• Following organizational data handling policies and instructions

9. Permissions Used by the App

Depending on enabled features and device settings, the App may request certain permissions, including:

Internet Access

Used for:

• Logging in
• Syncing data
• Submitting forms
• Retrieving or updating records

Camera Access (If Enabled)

Used for:

• Capturing photos for field documentation
• Attaching images to records

Storage / Media Access (If Enabled)

Used for:

• Uploading or attaching files, photos, or documents
• Accessing saved media relevant to field records

Location Access (If Enabled)

Used for:

• Capturing or verifying field location
• Supporting location-based records and monitoring

Permissions are requested only when necessary for the intended functionality of the App.

10. Sensitive Information

Some modules in the App may involve collection of information that may be considered sensitive in nature, such as:

• Health-related records
• Social welfare status
• Beneficiary details
• Scheme or entitlement-related information

Such information is collected only for official program implementation, service delivery, field documentation, and authorized monitoring purposes.

Users and administrators must handle such information responsibly and in accordance with organizational policies and applicable legal requirements.

11. Children’s Information

The App is intended for use by authorized adult staff, field workers, and organizational users.

In some cases, field records may include information related to children or minors (for example, nutrition or beneficiary-related modules) as part of authorized program documentation and service delivery. Such information is entered only by authorized personnel for legitimate organizational purposes.

Daang Vikas Sansthan does not permit independent use of the App by children.

12. Third-Party Services

The App may rely on third-party services, infrastructure, or software components for functions such as:

• Authentication
• Hosting
• Cloud storage
• Analytics or crash reporting
• Notifications
• Technical support

Where such services are used, they are expected to handle data in accordance with their own privacy and security obligations. We recommend reviewing the privacy policies of any applicable third-party service providers where relevant.

13. Data Accuracy

Because much of the information in the App is entered manually by authorized field personnel, the accuracy of data depends on proper and careful data entry.

Users should verify records before submission and promptly report any incorrect, incomplete, or duplicate entries to the appropriate administrator or program supervisor.

14. User Rights and Requests

Subject to applicable law and organizational controls, authorized users may request assistance regarding:

• Access to their account information
• Correction of inaccurate user information
• Deactivation of user access
• Clarification regarding data handling practices

Requests related to field data, beneficiary data, or project records may be subject to internal approval and administrative review before any changes are made.

For assistance, users may contact Daang Vikas Sansthan using the details below.

15. Changes to This Privacy Policy

Daang Vikas Sansthan may update or revise this Privacy Policy from time to time to reflect:

• Changes in App functionality
• Updates to organizational processes
• Legal or compliance requirements
• Security or operational improvements

Any changes will be posted with an updated Last Updated date. Continued use of the App after such updates indicates acceptance of the revised Privacy Policy.

16. Contact Us

If you have any questions, concerns, or requests related to this Privacy Policy or the use of the Daang Vikas Sansthan Field Survey App, please contact:

Daang Vikas Sansthan (DVS)
Website: https://www.daangvikassansthan.org/
Address: Village Barkheda Near Gadka Ki Chauki, Karauli, Rajasthan, India
Phone: +91 94143 40578
Email: [email protected]

17. Donations and Support

To support the mission and community work of Daang Vikas Sansthan, users may visit our official website and use the available donation options where applicable:

Website: https://www.daangvikassansthan.org/
Support / Donation: “Make Donation” section available on the official website

18. Organization Information

Daang Vikas Sansthan (DVS) is a registered society under the Rajasthan Society Act, 1958 and has been actively working in the districts of Karauli, Dholpur, Dausa, Alwar, and Bharatpur in Eastern Rajasthan since 2003.

The organization works across areas including:

• Community development
• Social welfare
• Field surveys and outreach
• Beneficiary support
• Health awareness and camps
• Training and capacity building
• Rights, entitlements, and welfare tracking